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NDU’s Memorandum on Data Usage (13 April 2018) and its references provide specific guidance for all NDU faculty, staff, personnel and students who use any NDU information technology resource for processing, storing, displaying, communicating or researching.
1. Cloud Storage NDU systems include any application, mobile or browser based, that is hosted by a third party through the Internet and outside the NDU and DoD network boundaries. Applications such as Blackboard and Microsoft Office365 are examples of cloud systems. The following data are PROHIBITED IN CLOUD STORAGE SYSTEMS:
a. Personally Identifiable Information (PII) as defined in Reference (d). Exceptions: Per DoD CIO instruction: faculty, staff and student work email, work phone numbers and other Government or Corporate data are not considered PII and are allowable.
b. Controlled Unclassified Information (CUI) in accordance with Reference (h).
c. Any data not directly related to programs and functions supporting the approved NDU mission statement.
d. Personal data not in compliance with References (e) and (k).
e. Data not directly related to academic instructional or research programs provided at NDU.
f. Any course content that is not Section 508 compliant (Reference (m)).
g. Data files that exceed 10 MB. Judicious selection and compression of high quality learning assets is required.
2. On-premises NDU systems include all applications and data storage that reside inside the NDU networks. Examples include Microsoft Office (desktop versions), and university shared drives for file storage. The following data are PROHIBITED IN ON-PREMISES SYSTEMS:
a. Personally Identifiable Information (PII) and other Controlled Unclassified Information (CUI) that are not encrypted and stored in accordance with the NDU Governance and Privacy Program Policy and Procedures (AR-1) (Reference (i)) and other DoD guidance. Exceptions: Per DoD CIO instruction, faculty, staff and student work email, work phone numbers and other Government or Corporate data are not considered PII and are allowable.
b. Any data not directly related to instructional or research programs and functions supporting the approved NDU mission statement.
c. Personal data not in compliance with References (e) and (k).
d. Any course content that is not Section 508 compliant (Reference (m)).
e. Data files that exceed 10 MB. Judicious selection and compression of high quality learning assets is required.
3. All data currently stored in any NDU systems that are in violation of DoD and NDU data policy shall be electronically deleted from the system by the owner.
a. Account holders are ultimately responsible to manage their own data and should periodically perform a self-check and immediately purge any data not compliant with the guidelines.
b. If any NDU account holder is in receipt of data prohibited by NDU policies, the receiving user is responsible for removing the information from the NDU environment and notifying the sender to cease transmitting.
c. ITD will periodically review NDU systems for well-known non-compliance issues and an ITD POC will provide notification to individuals who are not compliant within three (3) working days.
d. If any identified data compliance issue is a "false positive," meaning that an automated tool or manual review has identified a file as being non-compliant when in fact it is compliant, the user must provide explanation to the ITD POC that contacted them within three (3) days of the notification as verified by email receipt.
Minimum Computing Requirements for Student Devices
All NDU students enrolled in 10-month and short course programs (i.e., CIC eResident and Distance Learning courses, 10- to 12-week CISA and JFSC courses and some JFSC 4-week courses) are required to have a personal computing device AND Internet access outside of school. Personal computing devices include PC laptops/desktops and/or Mac laptops/desktops. All personal computing devices must have a functioning, modern web browser, the ability to run web-based applications, and up-to-date antivirus protection. Personal computing devices and operating systems recommended by NDU include:
The use of Government Furnished Equipment (GFE) from any agency outside NDU is strongly discouraged, as these devices often experience compatibility issues on the NDU network that cannot be resolved.
Although handheld mobile devices, such as smartphones and tablets, are permissible in the NDU Bring Your Own Device (BYOD) environment, they are not adequate to complete the coursework required by most NDU programs. Students who participate in the BYOD program must keep their devices updated in order to connect to NDU’s Academic Wireless network.
NDU does not provide any type of computing devices for students; however, there are a limited number of workstations with print capability and Internet access in the NDU Libraries and within the colleges. Students are encouraged to embrace the paperless environment NDU provides through our connected curriculum.
IT Services Provided by NDU
NDU’s Information Technology Directorate (ITD) provides the following services to 10-month and short course students:
Students in 10-month and short course programs receive Blackboard Learn Learning Management System accounts as well as a web-based email account with cloud-based storage for use during their course of study at NDU. Please note that some College of Information and Cyberspace eResident and DL students do not receive email/storage accounts.
Students are eligible to obtain a copy of the Microsoft Office Software Suite through the Microsoft Office Home Use Program (MS HUP) for approximately $10.00. For more information about MS HUP, visit http://microsofthup.com. Students who wish to participate in NDU’s MS HUP should contact the ITD Service Desk at 202-685-3824 to obtain registration information.
The DoD Antivirus Software license Agreement with McAfee and Symantec allows active DoD employees and students to utilize the antivirus software for home use. Home use of the antivirus products will not only protect personal PCs but will also potentially lessen the threat of malicious logic being introduced to the workplace and compromising DoD networks. Interested DoD employees and students can use their CACs to download antivirus software vis the following URLs. Students who wish to participate in NDU’s Antivirus program the ITD Service Desk at 202-685-3824 to obtain NDU's registration code.
For questions about NDU’s technology and computing environment, please contact the ITD Service Desk at 202-685-3824.